CASE STUDIES

University of Oxford

Industry

Academic Institution

Country

Tb Preserved

12 terabytes

Why did they
need libnova?

Recommendations were provided to standardize formats, naming conventions, and data structures, ensuring digital objects were stored consistently and in a manner that facilitated long-term accessibility.

The objective was to reduce costs, improve service efficiency, and provide a robust solution for long-term data preservation. By partnering with Libnova, Oxford’s IT Services achieved these goals, leveraging Libnova’s advanced preservation platform to deliver a scalable, cost-effective solution tailored to the needs of
its diverse academic community.

The University of Oxford faced several challenges in managing digital preservation. Decentralized preservation efforts led to fragmented processes and significant duplication of resources, as each college operated independently. Additionally, the high costs of the existing preservation service made it unaffordable for many schools, while complex billing and resource management added considerable administrative burden due to manual invoicing processes. Although there was an initial preference for on-premises storage, it proved to have limitations in scalability, ease of management, and cost-efficiency. To address these issues, Oxford IT Services implemented Libnova’s digital preservation platform, creating a centralized solution that reduced costs, streamlined billing, and offered a more scalable and efficient alternative through cloud-based storage.

Centralized Service Offering

A shared service model was established, enabling schools to access the preservation platform as needed. Schools could easily create accounts and manage their digital preservation independently within the central framework, optimizing resource allocation.

Cost Savings

Libnova’s proposal was 80% more cost-effective than the previous solution, providing a compelling financial incentive.

Cloud Transition

Despite initial hesitation, Oxford transitioned to cloud storage, benefiting from simplified management, lower costs, and enhanced security with built-in data protection features.

Automated Billing Integration

The preservation system integrated with Oxford’s SAP-based billing software, automating usage tracking and invoice generation to reduce administrative workload and enhance accuracy.

Training and Onboarding by IT Services

IT Services assumed responsibility for training and onboarding individual schools, ensuring a smooth transition and consistent user experience.

Metadata Mismatch

Libnova customized the metadata schema in Libsafe to include UNESCO-specific elements, providing flexibility and ensuring better organization of files.

"Libsafe has provided a tailored and security-compliant solution for our digital preservation needs, allowing efficient data ingestion and ensuring long-term accessibility."

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University of Oxford

Industry

Country

Tb Preserved

Why did they
need libnova?

Centralized Service Offering

A shared service model was established, enabling schools to access the preservation platform as needed. Schools could easily create accounts and manage their digital preservation independently within the central framework, optimizing resource allocation.

Cost Savings

Libnova’s proposal was 80% more cost-effective than the previous solution, providing a compelling financial incentive.

Cloud Transition

Despite initial hesitation, Oxford transitioned to cloud storage, benefiting from simplified management, lower costs, and enhanced security with built-in data protection features.

Automated Billing Integration

The preservation system integrated with Oxford’s SAP-based billing software, automating usage tracking and invoice generation to reduce administrative workload and enhance accuracy.

Training and Onboarding by IT Services

IT Services assumed responsibility for training and onboarding individual schools, ensuring a smooth transition and consistent user experience.

Metadata Mismatch

Libnova customized the metadata schema in Libsafe to include UNESCO-specific elements, providing flexibility and ensuring better organization of files.

Do you need
our help?

Academics & Libraries

University of Oxford

Industry

Country

Tb Preserved

Why did they need libnova?

Centralized Service Offering

A shared service model was established, enabling schools to access the preservation platform as needed. Schools could easily create accounts and manage their digital preservation independently within the central framework, optimizing resource allocation.

Cost Savings

Libnova’s proposal was 80% more cost-effective than the previous solution, providing a compelling financial incentive.

Cloud Transition

Despite initial hesitation, Oxford transitioned to cloud storage, benefiting from simplified management, lower costs, and enhanced security with built-in data protection features.

Automated Billing Integration

The preservation system integrated with Oxford’s SAP-based billing software, automating usage tracking and invoice generation to reduce administrative workload and enhance accuracy.

Training and Onboarding by IT Services

IT Services assumed responsibility for training and onboarding individual schools, ensuring a smooth transition and consistent user experience.

Metadata Mismatch

Libnova customized the metadata schema in Libsafe to include UNESCO-specific elements, providing flexibility and ensuring better organization of files.

Do you need our help?

Why did they
need libnova?

Do you need
our help?